Entry Management

We might be considered a little bit geeky by some, but we just have a passion for technology and that passion drives us to continue to look for better and better ways to leverage technology in the complex world of equestrian events:

Every Entry. Every Detail. One Screen.

ShowGrounds manages the full lifecycle of every entry; from first signup to final checkout with real-time membership verification, digital signatures, and complete financial tracking built in.

We might be considered a little bit geeky by some, but we just have a passion for technology and that passion drives us to continue to look for better and better ways to leverage technology in the complex world of equestrian events:

Built for the Way You Actually Work

Your show office runs on entries. Every phone call, every question, every transaction traces back to an entry. That’s why ShowGrounds puts everything about an entry in one place.

Each entry record includes the horse, owner, trainer, one or more riders, class enrollments, fees, payments, notes, and a complete change history, all organized across eight clear tabs. No switching between screens. No hunting for information. When a trainer calls about entry #247, you have the answer in seconds.

Real-Time Membership Verification

Know their status before they do – ShowGrounds connects directly to the organizations that matter. When an entry comes in, you see real-time membership status for both the horse and every person on the entry! No phone calls. No website look-ups. No guessing.

We Verify Against:

Plus vaccination records, health certificates, microchip status, measurement cards, and OFAC compliance screening. If something is expired or missing, you’ll see it immediately and flagged right on the entry.

25+ Bulk Actions to Move Faster

Stop Doing Things One at a Time!

The show office isn’t just about one entry; it’s about the hundreds you make on any given day. ShowGrounds gives you more than 25 bulk quick actions accessible right from the entries list, so tasks that used to take hours get done in minutes:

Need to check out every entry with a zero balance? One click. Apply payments across a batch of entries? Done. Send invoices to every responsible party in the show? Select them and go! ->
Some of the most-used quick actions:
  • Rapid Class Add/Drop – enter class numbers separated by commas, applied instantly.
  • Checkout Entries – batch checkout for end-of-show.
  • Apply Payments – match payments to entries in bulk.
  • Fee Splits and Trainer Splits – divide charges automatically.
  • Replicate Entries to Series – carry entries forward to the next show in a series.
  • Move Entries Between Shows – transfer entries without re-entering data.
  • Update Memberships – refresh statuses for selected entries in bulk.
  • Email Invoices to RPs – send invoices to responsible parties with one action.
  • Assign Entry Numbers – auto-number entries for the show.
  • Export – emails, horse/rider data, balances – all exportable.

Every action works on your current selection, so you filter the list to exactly who you need, then act.

Digital Signatures

No More Paper Chasing! Collect Signatures Without the Paper Stack:

ShowGrounds handles entry signatures electronically. Send a signature authorization request to owners, trainers, and riders directly from the entry. They sign on their phone or computer, and the status updates in real time.

For every person on an entry, you can see:

  • Whether they’ve signed or not.
  • When the request was sent.
  • Whether it was completed via SMS or manually.
  • Paper entry indicator for entries that came in the traditional way.

The entry verification workflow lets you mark entries as verified once all requirements are met, or filter to show only unverified entries so nothing slips through the cracks!

Complete Financial Tracking -Per Entry

Every dollar accounted for – Every entry carries its own financial record. Fees, payments, credits, prize money, and tax withholding; it’s all tracked right on the entry, not in a separate accounting system.

Fees: Add fees manually or let the system apply them automatically based on your class rules. Keyboard shortcut (Cmd+M / Ctrl+M) means your fastest data entry people never have to leave the keyboard.
Payments: Record payments by credit card, ACH, or check. Roll credits forward to the next show. Secure entries with a card on file.
Responsible Party: Assign who pays. The owner, trainer, rider, or a prize money recipient, each RP gets their own account summary and can receive invoices by email.
Prize Money: Set the prize recipient, choose their payout method (check, wire, ACH, or EFT), track tax withholding, and run TIN verification, all from the entry. Transfer prize money to PMR accounts or roll it back if needed.

At a glance, the sidebar shows you: balance owed, credits, prize money won, tax withheld, and payments applied. Print or email an invoice with one click.

Search Across Everything

Find any entry instantly. 

With shows running thousands of entries, finding the right one fast matters. ShowGrounds gives you advanced search with three modes –
Replace, Refine, or Add
– so you can drill down to exactly what you need. Search within the current show or across all shows. Customize which columns display in the grid. Export filtered results for reporting or communication.

Full Audit Trail

Every Change. Every User. Every Time.

The History tab on each entry logs every modification: who made it, when they made it, and exactly what changed. Fee added, class dropped, payment applied, membership status updated — it’s all there. For compliance-heavy shows, the Audit Trail tab tracks digital signature status separately with dates, times, and delivery method.

When questions come up weeks or months later, you don’t have to wonder what happened. You know.

See Entry Management in Action

ShowGrounds manages over 1.6 million entries across our platform. From local schooling shows to Wellington International, whether your shows have 100 entries or 5,000, the tools are the same!

(Or call us at +1 (413) 625-3177)